Take Control of PDF Proofing Workflows When it comes to proofing PDF content, ReviewStudio delivers tools to help you manage complex document workflows with centralized feedback, text annotations, and full version tracking, so your team can move from review to approval and with complete clarity. End the PDF Proofing Chaos Teams proofing PDFs and other documents struggle with scattered feedback, unclear edit requests, and complex approval chains. Comments get buried in email threads, version changes are hard to track, and delayed approval decisions slow everything down. This leads to missed edits, rework, and missed deadlines. ReviewStudio solves this by centralizing document proofing in one platform where reviewers can leave precise, text-level and visual annotations directly on the file, collaborate in real time, and track every version and decision with a full audit trail. The result is clearer feedback, faster revisions, and on-time approvals. One Central Source of Truth for all your Document Proofing Easily proof PDF, DOC, PPT, XLS, PS, and other files in a centralized space Share with select users, preset teams, or guest reviewers, giving you control of who can access what Consolidated comment threads and approval decisions deliver accountability for all stakeholders Attach files to comments, add labels, search, filters, @mention, and so much more for collaborative proofing Built to Deliver Precise Feedback on PDF & Other Docs Text and document-specific tools let you accurately inspect, markup, and annotate text in PDF documents Tools like pin, shapes and freehand pen, give you a range of options for precise feedback Inspect file properties like text font, color separation, measurements, links, QR code and barcode properties Easy navigation options include zoom and pan, single or double page-view, fullscreen, and scroll options. Give Yourself Full Version Control and Accountability Upload any number of versions – they’ll remain collated for easy reference and accountability View the full history of changes made, with access to all previous feedback and versions Compare mode options allow you to see differences between any versions or files Get Faster Approvals Designate users or guests as approvers, with optional password for guests Approval decisions and history live inside the Review, for complete transparency Approval deadlines and automated multi-stage approval workflows keep approvals on track How teams like yours use ReviewStudio Cadpeople Delivering Engaging Visual Stories How Cadpeople delivers engaging visual stories using ReviewStudio for faster review and approval of creative projects. Los de Idea Gathering Better Client Feedback How marketing and design agency Los De Idea gathers feedback and approvals from clients using ReviewStudio. Elephant Skin Full Service Agency Proofing How Elephant Skin delivers clients a full-service offering with the help of ReviewStudio’s online proofing tools. Key Features for PDF & Document Proofing Any Files Proof all your files, from PDF to images and more, in one place. Text Markup Tools for precise feedback, including text-specific markup tools. Approval Management Intuitive approval options, easy to manage, with customization options. Easy Version Control Quickly upload and consolodate multiple versions with easy access to history. Compare Mode Compare versions side-by-side with synced navigation and difference highlighter. File & Comment Labels Add labels to files and comments to easily manage feedback for large selection sets. Sharing Full control over who can see what and when, notifications, and guest options. Query Tools Inspect file elements like fonts, colors, pixels, QR codes and barcodes. Get Started Today Discover the power of ReviewStudio’s intuitive proofing tools for clearer feedback and a smoother approval process. FAQ What problems does ReviewStudio solve that project management tools don’t? Project management tools are great at managing project tasks. But when it comes to proofing, managing revisions and versioning, and approvals, things can become fragmented and inefficient. ReviewStudio solves this by centralizing and consolidating creative feedback, versions, and approvals. It keeps the review and approval of creative in one place with the creative work (not the project) as the focal point. Can ReviewStudio replace email-based feedback workflows? Absolutely…and it should! Gathering feedback by email is less than ideal. It is often fragmented, difficult to track, and causes miscommunication. Important tasks and comments are easily overlooked. Stakeholders can be left out (or even worse, you CC the wrong person!). The result is redundant work and delayed approvals. ReviewStudio eliminates those headaches by keeping feedback and approvals consolidated and synchronized with accountability. Can I select, highlight, and comment on text in documents? Yes, you can. If you upload a document that contains text, whether PDF, DOC, PPT or other, you can use text markup options such as highlight, select, delete, underline, and insert. You can also search and copy/paste the selected text into a comment for precise edits. Reviewing Document Formats and PDF Content How do I compare multiple versions of a file? Using Compare Mode, you can review any two files or versions of a file side-by-side. While comparing, ReviewStudio offers difference highlighter and slider options to quickly see if updates have been made correctly. Compare Mode How do I create an offline version or archive of feedback on my files? At any time, you can create a print-ready archive of all feedback and approvals given on a file. The “Prepare Print Page” option on the Review Canvas gives you the option save the page locally as a PDF file. Batch download or print options are available using the grid view option. Creating a Print Ready Archive of Markups and Approval Activity How do I verify links within a document or website are correct? In a PDF, and other documents, links are clickable allowing you to verify that they are anchored to the correct targets. When reviewing websites, you can use the “interact” mode to navigate to external links and verify their accuracy. What file formats can be proofed in ReviewStudio? ReviewStudio support the wide range of file types you work with, including: Images – JPG, PNG, GIF, TIFF, PSD, 360 Panoramic (JPG/PNG) Video – MP4, MOV, OGG, WebM, FLV, AVI, WMV, ASF, ProRes + Audio – MP3, WMA, AAC Documents – PDF, SVG, DOC(X), PPT(X), XLS(X) Web – HTML (either as a ZIP, URL capture or live web) 3D – GLB If you use a format that is missing from this list, please reach out to support and chances are we can add it. How does an Approver leave their approval decision? If a user is designated as an Approver, they will see a “Submit Decision” button in the Review Canvas for each file that is included in the Review. The options include “Approve”, “Approve with Changes”, “Rejected”, or “Revisions Required”. Note that these options may be customized for by the account admin. Managing and Submitting Approvals How do external users, such as clients, access a Review? To add external users to a Review, they can either create a user account (such as a Reviewer or Collaborator) or access the Review as a guest. For many situations, guest access is sufficient. Users with an account have access to more features such as notifications, receiving email digests, and having access to a dashboard.