How is ReviewStudio different from other proofing tools?

ReviewStudio is an intuitive proofing platform designed for the way you work. It goes beyond simple markups. ReviewStudio offers media-specific tools that allow you to proof, review, and approve all content types you work with. It is all done in a centralized and highly collaborative space. ReviewStudio is consistently ranked as a leader in being easy to setup, implement, and with a fast ROI. ReviewStudio is driven by customer-led growth, ensuring it is user friendly for all stakeholders and designed with real user input. It’s used by 1000s of teams that trust ReviewStudio to reduce time spent in meetings, cutting down on revision cycles, and enabling teams to accelerate deliverables.

Do clients need accounts to review files?

No. Reviewers can simply access proofs via a shared link to leave their feedback. No sign-up, application downloads, or registration required. There’s an option to require a password.

How does ReviewStudio fit into an existing creative workflow?

ReviewStudio fits seamlessly into any creative workflow, whether you are a team of one or one thousand. Our online proofing solution is built intuitively to simplify the review and approval process. As creatives ourselves, we understand the way you work. ReviewStudio replaces the inefficient parts of your review and approval workflows and makes them collaborative and centralized. We deliver purpose-built tools to improve your workflows with easy-to-use markups, versioning features, flexible sharing options, and more, without disrupting your existing processes. For more complex workflows, we offer automations, integrations, API access or even an SDK.

What integrations does ReviewStudio support?

ReviewStudio supports a variety of native integrations with popular project management platforms such as Asana, Monday, and Wrike. Other integrations, plugins, and connection options include Zapier, Kantata, Adobe Photoshop, and Dropbox. We also offer a well documented API for any more bespoke work.

What does ReviewStudio offer in terms of security?

Security is a priority to you, your IT team, and your clients. It’s a top priority to us, as well. That’s why leading brands and agencies around the world trust us to keep their content and workflows safe. We are ISO 27001 certified, GDPR compliant, and offer 256 bit SSL Encryption. We are AWS Hosted and security compliant. We offer a full audit Trail, 2FA/MFA, SSO and a security layer validated for PCI, ISO 27001, HIPAA, GDPR, SOC. We offer > 99.9% uptime with SLA. Read more on our security policy here.

How much time can teams save using ReviewStudio?

Savings from ReviewStudio depend on project volume and team size. ReviewStudio customers have reduced feedback and approval meetings by 50%, cut revisions required for approvals by 1/3, and saved countless hours spent on managing scattered feedback.

What types of teams benefit most from ReviewStudio?

ReviewStudio is used by thousands of teams across multiple industries around the globe. ReviewStudio is an essential online proofing and collaboration platform for teams that work in high-volume, quick-turnaround projects that may involve many stakeholders. It’s used by photo studios, advertising agencies, brand teams, schools, sports teams, cruise lines, CPG and manufacturing companies, architectural and real estate teams, designers, freelancers, and many more. Explore how some industries have used ReviewStudio to simplify their workflows.

What problems does ReviewStudio solve that project management tools don’t?

Project management tools are great at managing project tasks. But when it comes to proofing, managing revisions and versioning, and approvals, things can become fragmented and inefficient. ReviewStudio solves this by centralizing and consolidating creative feedback, versions, and approvals. It keeps the review and approval of creative in one place with the creative work (not the project) as the focal point.

How does ReviewStudio improve agency-client collaborations?

ReviewStudio is built to streamline agency-client collaborations, syncing and coordinating feedback and approvals between all stakeholders, whether accounts, creative, project managers, external, and everyone in between. It helps teams of all sizes accelerate workflows by improving communication and eliminating the delays caused by poor, confusing, or slow feedback and approvals. The ability to review all media formats in one place, set up internal comment privacy, easy sharing, version control, and synced feedback are a few of the features agencies love.

Can ReviewStudio replace email-based feedback workflows?

Absolutely...and it should! Gathering feedback by email is less than ideal. It is often fragmented, difficult to track, and causes miscommunication. Important tasks and comments are easily overlooked. Stakeholders can be left out (or even worse, you CC the wrong person!). The result is redundant work and delayed approvals. ReviewStudio eliminates those headaches by keeping feedback and approvals consolidated and synchronized with accountability.

What size teams typically use ReviewStudio?

ReviewStudio is used by teams of all sizes. From the freelance designer to the 100-person agency to 10,000-user enterprise customers. The platform is designed to scale with your needs, whether you are managing 1 or 100s of projects a month.

Can ReviewStudio be used across multiple departments or teams?

Yes, ReviewStudio is designed for cross-functional collaboration, whether internal or external. It offers teams of all sizes a standardized approach to gather and manage feedback, versioning and approvals. This helps reduce errors and maintain accountability across workflows with multiple departments or teams involved.

How many stages can approval workflows have?

There is no limit on the stages in a creative workflow (but we do hope you don’t have too many!).

What are some of the use cases ReviewStudio’s solutions work best for?

From design to manufacturing, fintech to creative agencies, teams from many industries have shared how they benefit from ReviewStudio. Check out our case studies here to learn more about how teams like yours are improving their productivity and collaboration with ReviewStudio.

How does ReviewStudio support enterprise organization needs?

ReviewStudio is built to support enterprise teams dealing with complex workflows, diverse campaigns, high volumes of content, and a range of stakeholders. It offers multi-stage workflow automation, audit trails, internal-external privacy controls, granular permission controls, enterprise-grade security, and scalable infrastructure to support large, distributed teams. ReviewStudio also offers best-in-class support, ensuring high rates of adoption and user satisfaction.

How does ReviewStudio support compliance within the enterprise proofing workflow?

As a platform for centralized and consolidated creative workflow, ReviewStudio helps companies maintain an accountable and auditable review process. Features like reporting dashboards, exports of account activity, audit trails, version control, and access permissions ensure an accountable and compliant process.

Does ReviewStudio support Single Sign-On (SSO)?

Yes, ReviewStudio supports SSO at the enterprise level to simplify and control user access at scale.

Does ReviewStudio offer Service Level Agreements (SLAs)?

Yes. ReviewStudio offers SLA options for enterprise customers, including uptime guarantees >99.9% and dedicated support.

What support options does ReviewStudio offer enterprise customers?

ReviewStudio offers onboarding and training options to ensure high rates of adoption and user satisfaction. We offer dedicated account management, training sessions as needed, and workflow and account configuration sessions. We also offer enterprise clients quarterly or bi-annual business review sessions.

Where can I view documentation for the SaaS and SDK solutions?

Yes, please contact the team at ReviewStudio to request documentation. Evaluation versions of both solutions are available for testing after a consultation with a development support representative.

Can the SaaS be “white-labeled”?

Yes, both the SaaS be customized and branded by the host application with custom development work as well as via the SDK.

What is the pricing of the SaaS and SDK solutions?

The pricing structure depends upon the type of license required (end user, ASP, OEM). Please contact us to discuss your requirements and receive a custom quote.

What kind of support do you offer to SDK clients?

We provide all integrators with a dedicated development representative available through email, calls or Zoom to assist at all stages of your integration project - from design to implementation through ongoing operations and upgrades.

What is the difference between the SaaS solution and the SDK?

Both solutions provide the same ReviewStudio functionality to review, annotate and approve a wide range of digital media files. The primary difference is that the SaaS solution is hosted by ReviewStudio (on AWS) and provides all the backend support to upload, process, store and serve the data files being reviewed. The development effort required to integrate with our SaaS is generally faster and easier to undertake than using our SDK. The SDK consists of our Review Canvas web client and server software that can be installed “in-house” and fully integrated into any existing CMS or BPM platform. With this solution, all the user, media and workflow management is handled by the supporting platform. Our SDK offers more advanced customization and configuration options to support whatever business logic and security profile is required. Please contact us to discuss your requirements.

Can I select, highlight, and comment on text in documents?

Yes, you can. If you upload a document that contains text, whether PDF, DOC, PPT or other, you can use text markup options such as highlight, select, delete, underline, and insert. You can also search and copy/paste the selected text into a comment for precise edits. Reviewing Document Formats and PDF Content

Can I comment on a segment of a video file?

Yes, video file markup allows you to add feedback to a selected video segment with precision. Adjusting the playheads across a timeline will add the comment with timestamps into the comment bar.

How can I keep track of tasks required to complete a review?

Inside ReviewStudio, feedback can be turned into tasks and assigned to specific users. Users can quickly find any open tasks assigned to them across all Projects and all Reviews. Within a Review, users can filter the comments to show open tasks. Admins can also keep track of the progress of task completion across all Projects. Task Management

How do I assign feedback as tasks?

Every comment has a “Set Task” option. Assign tasks to users who are part of the Review so they can easily find and track them from their Dashboard.

How do I compare multiple versions of a file?

Using Compare Mode, you can review any two files or versions of a file side-by-side. While comparing, ReviewStudio offers difference highlighter and slider options to quickly see if updates have been made correctly. Compare Mode

How do I create an offline version or archive of feedback on my files?

At any time, you can create a print-ready archive of all feedback and approvals given on a file. The “Prepare Print Page” option on the Review Canvas gives you the option save the page locally as a PDF file. Batch download or print options are available using the grid view option. Creating a Print Ready Archive of Markups and Approval Activity

Can I add a watermark when uploading files?

Instead of watermarking content, which reduces the quality of the content experience, we offer the option to disable the “Download” button in a Review, which prevents a user from downloading files.

How do I verify links within a document or website are correct?

In a PDF, and other documents, links are clickable allowing you to verify that they are anchored to the correct targets. When reviewing websites, you can use the “interact” mode to navigate to external links and verify their accuracy.

Once I sign up, is it easy to change my subscription plan? Are there any long-term commitments?

ReviewStudio offer both monthly and annual plans. On a monthly plan, you may upgrade, downgrade, add users or storage, and suspend your account at any time from your Account Settings page. Upgrades will take effect immediately, and you will be charged a prorated fee for the current billing period. Downgrades or cancellations will take effect at the end of your billing period. Annual plan are billed yearly renew automatically. You can cancel your annual plan prior to renewal and no further charges will be accrued. Please note that partial refunds are not offered on annual plans. Account Management

How do I add individual users or storage to my account?

Account Admins can add or remove users and storage directly from Settings > Subscriptions.

Can I pay for my plan on an annual basis?

Yes, annual plans are available with discounted rates. When subscribing, select the annual payment option. If you are upgrading your plan, you will be charged a prorated amount for the balance of your term, with the renewal at your new plan level.

Do you offer non-profit discounts?

We offer nonprofits and charitable organizations a 10% discount. Contact support to help set that up.

How do I suspend or delete my account?

To suspend your account, you can move to a Free plan at any time. If you would like us to permanently delete your account, contact support@reviewstudio.com.

What types of payment are accepted?

We accept Visa, MaterCard, or American Express. Purchase orders and bank payments are only accepted for annual subscriptions over $1000. If you need to discuss other arrangements, please contact our support team.

Frequently Asked Questions

Answers to common questions about online proofing and how ReviewStudio addresses the challenges of the broken creative workflow.

Still have questions? Need further support? Please reach out to us directly.

ReviewStudio Basics

How is ReviewStudio different from other proofing tools?

ReviewStudio is an intuitive proofing platform designed for the way you work. It goes beyond simple markups. ReviewStudio offers media-specific tools that allow you to proof, review, and approve all content types you work with. It is all done in a centralized and highly collaborative space. ReviewStudio is consistently ranked as a leader in being easy to setup, implement, and with a fast ROI. ReviewStudio is driven by customer-led growth, ensuring it is user friendly for all stakeholders and designed with real user input. It’s used by 1000s of teams that trust ReviewStudio to reduce time spent in meetings, cutting down on revision cycles, and enabling teams to accelerate deliverables.
Do clients need accounts to review files?

No. Reviewers can simply access proofs via a shared link to leave their feedback. No sign-up, application downloads, or registration required. There’s an option to require a password.
How does ReviewStudio fit into an existing creative workflow?

ReviewStudio fits seamlessly into any creative workflow, whether you are a team of one or one thousand. Our online proofing solution is built intuitively to simplify the review and approval process. As creatives ourselves, we understand the way you work. ReviewStudio replaces the inefficient parts of your review and approval workflows and makes them collaborative and centralized. We deliver purpose-built tools to improve your workflows with easy-to-use markups, versioning features, flexible sharing options, and more, without disrupting your existing processes. For more complex workflows, we offer automations, integrations, API access or even an SDK.
What integrations does ReviewStudio support?

ReviewStudio supports a variety of native integrations with popular project management platforms such as Asana, Monday, and Wrike. Other integrations, plugins, and connection options include Zapier, Kantata, Adobe Photoshop, and Dropbox. We also offer a well documented API for any more bespoke work.
What does ReviewStudio offer in terms of security?

Security is a priority to you, your IT team, and your clients. It’s a top priority to us, as well. That’s why leading brands and agencies around the world trust us to keep their content and workflows safe. We are ISO 27001 certified, GDPR compliant, and offer 256 bit SSL Encryption. We are AWS Hosted and security compliant. We offer a full audit Trail, 2FA/MFA, SSO and a security layer validated for PCI, ISO 27001, HIPAA, GDPR, SOC. We offer > 99.9% uptime with SLA. Read more on our security policy here.
How much time can teams save using ReviewStudio?

Savings from ReviewStudio depend on project volume and team size. ReviewStudio customers have reduced feedback and approval meetings by 50%, cut revisions required for approvals by 1/3, and saved countless hours spent on managing scattered feedback.
What types of teams benefit most from ReviewStudio?

ReviewStudio is used by thousands of teams across multiple industries around the globe. ReviewStudio is an essential online proofing and collaboration platform for teams that work in high-volume, quick-turnaround projects that may involve many stakeholders. It’s used by photo studios, advertising agencies, brand teams, schools, sports teams, cruise lines, CPG and manufacturing companies, architectural and real estate teams, designers, freelancers, and many more. Explore how some industries have used ReviewStudio to simplify their workflows.

Use Cases & Applications

What problems does ReviewStudio solve that project management tools don’t?

Project management tools are great at managing project tasks. But when it comes to proofing, managing revisions and versioning, and approvals, things can become fragmented and inefficient. ReviewStudio solves this by centralizing and consolidating creative feedback, versions, and approvals. It keeps the review and approval of creative in one place with the creative work (not the project) as the focal point.
How does ReviewStudio improve agency-client collaborations?

ReviewStudio is built to streamline agency-client collaborations, syncing and coordinating feedback and approvals between all stakeholders, whether accounts, creative, project managers, external, and everyone in between. It helps teams of all sizes accelerate workflows by improving communication and eliminating the delays caused by poor, confusing, or slow feedback and approvals. The ability to review all media formats in one place, set up internal comment privacy, easy sharing, version control, and synced feedback are a few of the features agencies love.
Can ReviewStudio replace email-based feedback workflows?

Absolutely…and it should! Gathering feedback by email is less than ideal. It is often fragmented, difficult to track, and causes miscommunication. Important tasks and comments are easily overlooked. Stakeholders can be left out (or even worse, you CC the wrong person!). The result is redundant work and delayed approvals. ReviewStudio eliminates those headaches by keeping feedback and approvals consolidated and synchronized with accountability.
What size teams typically use ReviewStudio?

ReviewStudio is used by teams of all sizes. From the freelance designer to the 100-person agency to 10,000-user enterprise customers. The platform is designed to scale with your needs, whether you are managing 1 or 100s of projects a month.
Can ReviewStudio be used across multiple departments or teams?

Yes, ReviewStudio is designed for cross-functional collaboration, whether internal or external. It offers teams of all sizes a standardized approach to gather and manage feedback, versioning and approvals. This helps reduce errors and maintain accountability across workflows with multiple departments or teams involved.
How many stages can approval workflows have?

There is no limit on the stages in a creative workflow (but we do hope you don’t have too many!).
What are some of the use cases ReviewStudio’s solutions work best for?

From design to manufacturing, fintech to creative agencies, teams from many industries have shared how they benefit from ReviewStudio. Check out our case studies here to learn more about how teams like yours are improving their productivity and collaboration with ReviewStudio.

Enterprise & SDK Solutions

How does ReviewStudio support enterprise organization needs?

ReviewStudio is built to support enterprise teams dealing with complex workflows, diverse campaigns, high volumes of content, and a range of stakeholders. It offers multi-stage workflow automation, audit trails, internal-external privacy controls, granular permission controls, enterprise-grade security, and scalable infrastructure to support large, distributed teams. ReviewStudio also offers best-in-class support, ensuring high rates of adoption and user satisfaction.
How does ReviewStudio support compliance within the enterprise proofing workflow?

As a platform for centralized and consolidated creative workflow, ReviewStudio helps companies maintain an accountable and auditable review process. Features like reporting dashboards, exports of account activity, audit trails, version control, and access permissions ensure an accountable and compliant process.
Does ReviewStudio support Single Sign-On (SSO)?

Yes, ReviewStudio supports SSO at the enterprise level to simplify and control user access at scale.
Does ReviewStudio offer Service Level Agreements (SLAs)?

Yes. ReviewStudio offers SLA options for enterprise customers, including uptime guarantees >99.9% and dedicated support.
What support options does ReviewStudio offer enterprise customers?

ReviewStudio offers onboarding and training options to ensure high rates of adoption and user satisfaction. We offer dedicated account management, training sessions as needed, and workflow and account configuration sessions. We also offer enterprise clients quarterly or bi-annual business review sessions.
Where can I view documentation for the SaaS and SDK solutions?

Yes, please contact the team at ReviewStudio to request documentation. Evaluation versions of both solutions are available for testing after a consultation with a development support representative.
Can the SaaS be “white-labeled”?

Yes, both the SaaS be customized and branded by the host application with custom development work as well as via the SDK.
What is the pricing of the SaaS and SDK solutions?

The pricing structure depends upon the type of license required (end user, ASP, OEM). Please contact us to discuss your requirements and receive a custom quote.
What kind of support do you offer to SDK clients?

We provide all integrators with a dedicated development representative available through email, calls or Zoom to assist at all stages of your integration project – from design to implementation through ongoing operations and upgrades.
What is the difference between the SaaS solution and the SDK?

Both solutions provide the same ReviewStudio functionality to review, annotate and approve a wide range of digital media files. The primary difference is that the SaaS solution is hosted by ReviewStudio (on AWS) and provides all the backend support to upload, process, store and serve the data files being reviewed. The development effort required to integrate with our SaaS is generally faster and easier to undertake than using our SDK. The SDK consists of our Review Canvas web client and server software that can be installed “in-house” and fully integrated into any existing CMS or BPM platform. With this solution, all the user, media and workflow management is handled by the supporting platform. Our SDK offers more advanced customization and configuration options to support whatever business logic and security profile is required. Please contact us to discuss your requirements.

Proofing Tools & Features

Can I select, highlight, and comment on text in documents?

Yes, you can. If you upload a document that contains text, whether PDF, DOC, PPT or other, you can use text markup options such as highlight, select, delete, underline, and insert. You can also search and copy/paste the selected text into a comment for precise edits. Reviewing Document Formats and PDF Content
Can I comment on a segment of a video file?

Yes, video file markup allows you to add feedback to a selected video segment with precision. Adjusting the playheads across a timeline will add the comment with timestamps into the comment bar.
How can I keep track of tasks required to complete a review?

Inside ReviewStudio, feedback can be turned into tasks and assigned to specific users. Users can quickly find any open tasks assigned to them across all Projects and all Reviews. Within a Review, users can filter the comments to show open tasks. Admins can also keep track of the progress of task completion across all Projects. Task Management
How do I assign feedback as tasks?

Every comment has a “Set Task” option. Assign tasks to users who are part of the Review so they can easily find and track them from their Dashboard.
How do I compare multiple versions of a file?

Using Compare Mode, you can review any two files or versions of a file side-by-side. While comparing, ReviewStudio offers difference highlighter and slider options to quickly see if updates have been made correctly. Compare Mode
How do I create an offline version or archive of feedback on my files?

At any time, you can create a print-ready archive of all feedback and approvals given on a file. The “Prepare Print Page” option on the Review Canvas gives you the option save the page locally as a PDF file. Batch download or print options are available using the grid view option. Creating a Print Ready Archive of Markups and Approval Activity
Can I add a watermark when uploading files?

Instead of watermarking content, which reduces the quality of the content experience, we offer the option to disable the “Download” button in a Review, which prevents a user from downloading files.
How do I verify links within a document or website are correct?

In a PDF, and other documents, links are clickable allowing you to verify that they are anchored to the correct targets. When reviewing websites, you can use the “interact” mode to navigate to external links and verify their accuracy.

Pricing & Billing

Once I sign up, is it easy to change my subscription plan? Are there any long-term commitments?

ReviewStudio offer both monthly and annual plans. On a monthly plan, you may upgrade, downgrade, add users or storage, and suspend your account at any time from your Account Settings page. Upgrades will take effect immediately, and you will be charged a prorated fee for the current billing period. Downgrades or cancellations will take effect at the end of your billing period. Annual plan are billed yearly renew automatically. You can cancel your annual plan prior to renewal and no further charges will be accrued. Please note that partial refunds are not offered on annual plans. Account Management
How do I add individual users or storage to my account?

Account Admins can add or remove users and storage directly from Settings > Subscriptions.
Can I pay for my plan on an annual basis?

Yes, annual plans are available with discounted rates. When subscribing, select the annual payment option. If you are upgrading your plan, you will be charged a prorated amount for the balance of your term, with the renewal at your new plan level.
Do you offer non-profit discounts?

We offer nonprofits and charitable organizations a 10% discount. Contact support to help set that up.
How do I suspend or delete my account?

To suspend your account, you can move to a Free plan at any time. If you would like us to permanently delete your account, contact support@reviewstudio.com.
What types of payment are accepted?

We accept Visa, MaterCard, or American Express. Purchase orders and bank payments are only accepted for annual subscriptions over $1000. If you need to discuss other arrangements, please contact our support team.